Privacy Policy
Privacy Policy
Last updated: [21/10/2025]
1. Introduction
Welcome to DYNAM1C Football Academy (“we”, “our”, or “us”).
We are committed to protecting your personal information and respecting your privacy. This policy explains how we collect, use, store, and protect your data when you visit our website or interact with our academy.
By using our website or providing your information, you agree to the terms of this Privacy Policy.
2. Who We Are
DYNAM1C Football Academy
DGLS Ltd
Registered in England and Wales
Registered office: [Insert Address]
Email: [Insert Contact Email]
We act as the Data Controller for the purposes of the UK General Data Protection Regulation (UK GDPR).
3. Information We Collect
We may collect and process the following types of information:
a. Personal Information
When you register interest, sign up for training, or contact us:
Full name
Date of birth (for player registration)
Contact details (email, phone number, address)
Emergency contact details (for players under 18)
Medical information (where necessary for participation)
Payment details (processed securely via third-party providers)
b. Technical Information
When you visit our website:
IP address and device information
Browser type and version
Pages visited and time spent on the site
Cookies (see Section 9)
c. Marketing and Communications
Your preferences for receiving marketing from us
Your responses to surveys or feedback requests
4. How We Use Your Information
We use your information to:
Process registrations and manage player participation
Communicate academy schedules, updates, and events
Ensure player safety and comply with safeguarding obligations
Handle payments, invoicing, and receipts
Improve our website, services, and communication
Send marketing or promotional materials (only if you consent)
5. Legal Basis for Processing
We process your data under the following legal bases:
Contractual necessity: to provide academy services to you or your child
Legal obligation: to comply with safeguarding and health & safety regulations
Legitimate interests: for operational management and improvement of services
Consent: for marketing and promotional communications (you may withdraw at any time)
6. How We Share Your Information
We only share data when necessary and in accordance with data protection law:
With coaches and staff (for training and safety purposes)
With payment processors (e.g., Stripe, PayPal) – securely and without card storage on our servers
With medical professionals in case of emergency
With regulatory or law enforcement bodies if required by law
We never sell or rent your personal information to third parties.
7. Data Retention
We keep personal data only as long as necessary:
Player records: up to 3 years after leaving the academy
Financial records: 6 years (as required by HMRC)
Website form submissions: 12 months unless consent is renewed
After this period, your data will be securely deleted or anonymised.
8. Data Security
We take appropriate measures to safeguard your personal information against loss, misuse, or unauthorized access, including:
Encrypted website (SSL/HTTPS)
Restricted data access for staff
Secure storage systems with password protection
However, no online transmission is 100% secure, and you share information at your own risk.
9. Cookies
Our website uses cookies to:
Improve user experience and site performance
Track anonymous visitor statistics via analytics tools
You can manage or disable cookies in your browser settings.
Data Protection Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (“right to be forgotten”)
Object to or restrict processing in certain cases
Withdraw consent for marketing communications
To exercise your rights, contact us at:
godwin@dynam1c.co.uk
If you are unhappy with how we handle your data, you have the right to lodge a complaint with:
Information Commissioner’s Office (ICO) – www.ico.org.uk
11. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the revised date at the top. Please check periodically for updates.
Contact Us
If you have any questions about this policy or how we handle your data, please contact:
-
godwin@dynam1c.co.uk